Choosing A Wedding Venue: Top 5 Tips

Updated: Dec 13, 2018

Benham Hall offers outdoor spaces that are perfect for a summer evening wedding. Photo by Suitcase Studio

Every wedding is different and there are numerous choices to be made during the planning process – from what you will wear, to the food that will be served to details as a small as the guest book. One of the biggest decisions is choosing the right venue in which to celebrate with your family and friends.


Generally, once you chose your venue, everything else seems to fall in place. But finding the perfect venue can be the most difficult (and often the first) decision as there are many options: style of venue, location, amenities, cost, services, layout, capacity, availability – the list is endless. We’ve identified five things to consider when choosing a venue. Hopefully, after reading this, your search will become easier as you start define what is important to you.



1. Define Your Budget. When pricing out venues, ask what the pricing includes. Is it just for the space? Does it include tables, chairs and dance floor? Is there a food and beverage minimum? Knowing how much you want to spend on the venue, and what costs are involved, will help you define your budget.


Photo by Bri'anne Elizabeth Photography

2. Establish Your Guest Size. Choosing a venue that may be too small will limit what you can include in your reception. It is much easier to fill venue space by adding reception activities such as photo booth, picture table or more dinner tables. Knowing your expected guest size will also help to define your budget as some costs are dependent on the number of people you are inviting.


Benham Hall can easily accommodate up to 250 guests while Pringle Hall is used for smaller, more intimate weddings up to 100 guests. Photo by FS Photography

3. Choose a Venue that Aligns with Your Vision. It might seem obvious, but seek out venues that fit your style. If you are wanting an outdoor ceremony, do you want to be surrounded by mountains, lakes or vineyards? Do you prefer a modern or rustic look of a venue? Will the venue accommodate and allow reception activities such as a dance floor, photo booth and outdoor games?


The architecture of Benham Hall can provide both elegance and natural while our amphitheater surrounded by the beauty of a forested environment provides a great outdoor location for both the ceremony and fun activities during the reception. Photo by Marina Koslow

4. Think About What is Included. Full service venues will have food and beverage minimums and may require the use of their vendors but also provide a convenient, one stop shop that can make decision-making simpler. On the flip side, venues that offers just the space gives you the freedome to choose your own vendors which can be more cost effective.


At Benham Hall, you get the best of both worlds. We provide the tables, chairs, dance floor and you choose the vendors.

5. Consider Your Guest Experience. If you’re planning a destination wedding or inviting many out-of-town guests, look for venues that are close to or offer accommodations (visit www.sunriverstyle.com for a list of vacation rental properties within Sunriver). If most of your guests will be driving, make sure ample parking is provided. Although the wedding day should be about you and your fiancé, considering your guest’s experience will determine if having an outdoor reception in the middle summer will be fun for all.


Just outside Benham Hall, John Gray Amphitheater and outdoor patio make for an ideal evening reception with lots of space for lawn games, food trucks and more. Photo by Marina Koslow

LINKS:

Bri'anne Elizabeth Photography

Marina Koslow

FS Photography

Suitcase Studio

57250 Overlook Road

Sunriver, OR 97707

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